Purchase management module takes care all procedures that controls purchasing of raw materials needed to build products and that controls the inventory. It also helps creating Purchase orders / contracts, supplier tracking, good receipt and payment, and regulatory compliance analysis and reporting.
Create Purchase Order
To create a new purchase order, simply click on “Create Purchase Order” Option available at the drop down list of the Purchase Category. After clicking, a page appears that help you to create PO. You just have to add some details that include:-
1) Vendor data: To enter the vendor data, click on the lookup option and select the vendor for whom you are creating this purchase order.
2) Default tax: All taxes and tax groups are listed here. You have to select any one option before adding products. This default tax or tax group will be applicable to added products until you don’t change product’s tax.
After this, enter the document date, due date, delivery date and payment/days. Once you done with this, now you have to enter the detail of the products for which you are creating the purchase order.
- Name of the product
- Select the tax rate
- Total amount will be automatically generated
If you want to create purchase order for more than 1 product, then use add products option to add as many products you are creating order for. Other than this, you can also add extra charges (delivery charge, fitting charge or so on) and extra text (payment terms, replacement policy & so on) in purchase order. Once done, click on save button to create purchase order successfully.
After successfully created a purchase order, now if you wish to create a final receipt of the product (if you don’t create the receipt at that time), then click on “Create Receipt” Option located in the drop-down list of Purchase Category. When you click on the option, a form appears in which you have to put some essential details that include vendor data, default tax, document date, due date, delivery days and payment/days. After this, enter the vendor invoice number and customer number.
Once you done with this, now you have to enter the detail of the products for which you are creating the receipt. Click save to create the receipt of the purchase order.
Purchase Documents are the commercial documents issued by the buyers to the sellers that indicates type, quantity, and agreed rate for services or products. If any organization purchase any products from vendors then purchase order need to create for the product with price. If you wish to view the entire list of the purchase documents, then click on “Purchase Document” Option available at the drop down list of Purchase category.
It is the purchase quotation by which reserve quota of inventory get affected. Means whenever order place. Inventory of that quantity will be reserved in database. For quotation (before purchasing) there will be purchase order generated and for payment (after purchasing) to vendor there will be invoice generated.
After you click on “Purchase Document” Option, a list of all purchase documents appears with some of the essential details such as Record type, Status Id, Document number, Linked Document, Suppliers invoice number, Vendor, Created by and amount of the document.
Search a particular purchase document – From the entire list of purchase document, if you wish to search a particular document, then with search option section you can easily search the document you are looking for.
View details of particular purchase document – To view the details of any particular purchase document from the list of documents, then make use of the view option.
Export CSV - In addition to this, if you want to download the entire list of the purchase documents, then make use of “Export CSV” option.
All Purchase Return
When you order some products from vendors and the products you received were not as per the quality means damaged, then you need to create purchase return. To see the purchase return documents, click on all purchase return option available in the drop-down list of Purchase section.
After clicking, a list of purchase return documents appear on your screen with details that include type of records, document number, linked document, name of the vendor, amount, date at which the purchase return is created and name of the person by whom the purchase return is created in the system.